Article

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XI

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Preamble
Name
Registered Office
Area
Objects
Membership
Administration
Power of the Executive Committee
General Body Meeting
Funds
Accounts and Audit
Genera

BYE - LAWS

Article

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II
III
IV
V

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Election
II - Duties
Advisory Council
Functions of Advisory Council
Amendments

Section I 


Section II



Section III


Section IV


Section V


Section VI 


Section VIII 



Section VIII 




Section IX


Section X

Sections XI


Section XII
 

To foster a feeling of brotherhood, fellowship, welfare and harmony among the members.

To organize and conduct social, cultural, economical and educational programmes and activities for the benefit of the community irrespective of caste and creed.

To establish special funds for its activities such as helping the poor for their education, housing, marriages, vocations, etc.

To promote and support Chiramel family fellowship in its efforts to bring harmony among the families.

To organize fund raising programmes such as small saving schemes, benefits shows or such other activities.

To take or receive any gift whether money, property and donations for the objectives of the CWA.

To associate with Government or other quais government agencies or non-governmental charitable agencies for promoting social, scientific and developmental projects and activities.

To negotiate and enter into agreements with any government or local bodies or other public or private bodies as may be seen conducive for the promotion or accomplishment of the objectives of CWA in availing or such grants, allowances etc.

To invest and deposit in banks; Government; Quasi Government institutions or otherwise deal with the funds of C.W.A.

To organize and assist welfare programmes for the senior citizens.

To undertake Insurance Schemes through the approved insurance companies for the welfare of the poor.

To organize such other activities of similar nature to attain the objectives of the society.

We the undersigned desire of forming and organization named ‘Chiramel Welfare Association (CWA) in pursuance of this memorandum of association of the organization approved by the general body meeting held on 12.01.2002. This association has been formed to be registered under the Travancore Kochin Literary, scientific and charitable societies registration No. XII of 1955.

Note: This clause is deleted as per byelaw Amended in the General Body Meeting held on 18^th June, 2006

Note: This clause is amended in the General Body Meeting held on 18th June, 2006 as follows

Persons who actively support the activities of CWA and pay Rs. 10,000/- either as donation or as endowment for a specific purpose will be considered as patrons.

Section I




Section II












Section III



Section IV



Section V



Section VI 


Section VII
 

The executive committee is responsible for the proper functioning of the CWA and running it effectively. It shall have an overall supervision of all the activities of the association and co-ordinate them and take up appropriate steps/measures to achieve the objectives of CWA.

The funds and properties of C.W.A shall vest in the executive committee and they shall arrange for:-

a) The proper investment of funds in scheduled banks/Government/quasi Government organizations.
b) The efficient conduct of the activities of C.W.A in accordance with the budget.
c) The regular audit of accounts
d) The presentation of the annual report and the budget for the next year at the Annual General body meeting.
e) The bank account shall be opened in the named of CWA and the same shall be operated jointly by President and Treasurer.

Major financial transactions such as purchases and sale of immovable properties and pledging them for taking loans need special approval of the executive committee with a 2/3 majority.

The executive committee shall meet as often as necessary or at least once in three months of conduct the affairs of C.W.A. The quorum of the executive committee shall be 50% of the members.

The President shall preside over the meetings. In his absence the Vice President and in his absence a Chairman, elected by the members attending the meeting.

All decisions shall be by majority vote and in case of a tie the President of Chairman of the meeting shall have a casting vote in addition to his own.

The executive committee is empowered:-

i) To fill up interim vacancies in the executive committee for the remaining period
ii) To screen applications for membership and select deserving persons
iii) To constitute sub committies for various purposes
iv) To appoint necessary office personnel for efficient functioning of the C.W.A
v) To incur expenditure for the activities of C.W.A
vi) Organise fund collection programmes as envisaged in the objectives of C.W.A
vii) To fix the financial competency of the President and other officer bearers.
viii) To make suitable changes in the membership fees and other dues.

Section I


Section II




Section III


Section IV



Section V

Section VI 

Section VII



Section VIII




Section XI
 

The general body is the supreme authority and shall meet at least once in year.

The annual general body meeting for presenting the annual report, accounts and election shall meet preferably in the month of May or within three months after closing the financial year and at such time and place as the executive committee decides.

The new executive committee takes charge with one week after the elections and the reconstitution of the new executive committee.

The annual report and audited accounts prepared by the executive committee shall be presented to the general body for discussion and approval.

Approval of the budget for the ensuring year

Ammendment of constitution and byelaws if any

The President, or in his absence the vice president shall preside over the meeting of the general body. In their absence the general body can choose a Chairman from the members present.

All questions relating to amendent of constitution and byelaws shall be decided by 2/3 majority of vote of the members present at the time of the meeting. President or Chairman shall have a casting vote in addition to his own in the case of a tie.

Quorum: The presence in person of at least 1/5th of the members shall be the quorum of the general body meetings.
 

Section II

All the membership fees received shall be the corpus fund and deposited in Scheduled Banks / Govt. / Quasi Govt. Institutions as fixed deposit, and the interest can only be utilized for the activities of the C.W.A.

Note: This clause is amended in the General Body Meeting held on 29th June 2008

All the membership fees received shall be the corpus fund and deposited / invested in scheduled Banks / Govt. / Quasi Govt. Institutions as fixed deposit / Mutual Fund and the interest / Return can only be utilized for the activities of the CWA. However, the investments in mutual funds shall not exceed 50 % of the corpus fund.

Section II




Section III

Executive committee may collect funds for establishing the endowments for specific purposes such as marriage fund, education fund, vocation fund etc. and such funds have to be deposited as fixed deposit or have to be utilized for the specific purpose as per the agreements made with the sponsors.

Executive committee is also authorized to collect funds as per the constitution and byelaws of C.W.A

Section I




Section II


Section III



Section IV


Section V




Section VI

Executive committee shall maintain its accounts in proper way and the annual final statements of accounts shall comprise of the balance sheet, receipts and payment accounts and income and expenditure account incorporating there in the figures of the previous year.

The President can authorize an expenditure upto Rs.5,000/- All other expenditures requires the approval of the executive committee subject to the budget provision.

The accounts shall be audited annually and if found necessary at more frequent intervals by a chartered accountant or a firm of chartered accountant appointed by the general body.

President and the Treasurer are responsible for the custody, proper use and loss of cash if any.

The audit of the accounts shall be completed within two months of the close of the fiscal year and the auditors report and the annual financial statement of accounts together with the financial report shall be presented in the General Body meeting not later than 3 months from the close of the fiscal year.

The fiscal year is April 1st to March 31st

Section I

Section II



Section III


Section IV

Lawsuits. CWA shall sue or be sued in the name of the Secretary

Notice – Notice of meetings of the general body shall be given to the members at least 15 days in advance. Meetings of the executives committee may be held within 5 day’s notice.

Special meetings shall be convened at the written request of not less than ¼ members in the case general body.

Dissolution-In the event of winding up or dissolution of the CWA, the excess/the remains after satisfaction of all debts and liabilities if any, shall be transferred or handed over to a charitable society of similar nature and objectives, or to the Govt. of Kerala as decided by the General Body.

Section I

Section I










Section II








Section III





















Section IV


Section V



















Section VI

 President
a) As the chief functionary of the association the President shall have a general supervision of the activities of the CWA and guide it along proper lines.

b) President shall act under the constitution and bylaws of CWA

c) President shall promote the objectives of the CWA and promote cordial relations among the members.

d) President shall preside over all the meetings

e) At the end of the term of office, all accounts, funds and records shall be delivered to the successor in office.

 Vice President
Vice President shall be the chief associate to the President. The specific responsibilities shall be:-

a) Vice President shall discharge all the routine functions of the President in his absence

b) Further the purposes and objects of the association

c) Perform such administrative duties as may be assigned by the president

d) Preside all the meetings in the absence of the president

Secretary
Secretary shall be in charge of the office of the CWA and shall be the custodian of all records and he shall convene the meetings of the association in consultation with the President.

The secretary shall:-
a) Maintain various records and registers of the association and of the proceedings of all the meetings and within 15 days, forward copies of the minutes of the same to all the members as the case may be.

b) Assist the president in conducting the business and perform such other duties as are specified or implied in the constitution and bylaws or as assigned to him from time to time by the President or the executive committee.

c) Sign all the documents issued by the association
d) Prepare administrative and financial report to the ex. committee and to the general body.

e) Shall handover the minutes book, membership roll and other documents and records to the incoming Secretary at the earliest.

f) Keep official books and records of all transactions.
g) Shall send all communications promptly to all the members as the case may be.

 Joint Secretary shall maintain a close relationship with the secretary and help to carry out all the activities of the secretary.

Treasurer
The Treasurer shall
1) Keep an accurate membership roll and collect the membership or endowment fees, donation etc. and issue proper receipts and deposit the same as designated by the ex. Committee as per the constitution and byelaws of the association.

2) Shall disburse payment as per the direction of executive committee.

3) Keep the accounts in a proper way and prepare annual final statement of accounts for income and expenditure, receipts and payments accounts. Accounts and balance sheet shall be presented in the ex. Committee and in the general body.

4) The accounts shall be audited through a chartered accountant.

5) Prepare a budget and plan for the next fiscal year based on the accounts in the last year and the future proposals for fund collections.

6) Keep relevant books and records of accounts of fixed deposits receipts and furnish such books and records as required by any auditor appointed by the general body.

7) Shall handover fixed deposit receipts, account books, bank passbook, cheque books and other valuables and records to the incoming treasurer as soon as he relinquishes the office.

joint Treasurer shall assist the Treasurer in mobilizing funds and maintaining the accounts

Section I


Section II









Section III


Section IV

Advisory Council shall give its support to CWA and its manifold activities for the service of the community and shall help to shape its policies and vision.

The following shall be the members

1) The members of the Ex. committee

2) All the patron members

3) All the honorary members

4) President, Secretary and Treasurer of Chiramel Family Fellowship

Term and office of the advisory council
The term of the office shall be 1 year from the date of its constitution

Chief patron or his representative shall be the chairperson of the advisory council.

Section I

The functions of the advisory council shall:-

a) to device ways and means to raise funds for the activities of CWA

b) to review the working of CWA and suggest steps and means to improve it and to make Chiramel association an effective instrument of service to the Chiramel Families and Community at large.

c) to deal with such other matters which executive committee refers specifically for the consideration of the advisory council.

Section I

 Annual meeting once in every year but not later than 15 months from the last meeting and shall consider the annual report, budget, audited accounts and to take such other matters affecting the association.

Section I

These constitution and byelaws may be amended only in the general body meeting and adopted by 2/3 majority of the votes cast in a meeting in which at least 3/5 of the members shall be present.

Note: This clause is amended in the General Body Meeting held on 18th June 2006  as follows
These constitution and bye laws may be amended only in the general body meeting with proper quorum as given in Section IX of Article VIII (General Body Meeting) and adopted by 2/3 majority of the members present.

Section II


Section III



Section IV

Proposals for amendments by the members shall be received by the executive committee before 31st December preceding the General Body.

no amendment shall be so reported or voted upon unless the same shall have been furnished in writing to each member not less than fifteen days prior to the general body meeting with notice that the same shall be voted upon in the said general body.

 Such amendments shall be made effective only after getting the approval of the Commissioner of income Tax having jurisdiction over the society.

Section V